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Employee Profile

An Employee Profile is a digital record that consolidates all essential information about an employee. Self Service Profile in Spine Ng allows employee to view and update their personal information such as Contact information, Visa Details , Previous Experience , Qualifications Etc.

The Module supports Two different modes of operation:


  1. Whenever an employee makes any changes to a specific section of their profile, a self-service request can be sent to HR for approval after review and approval by the HR the data will be updated in Employee Master.


  2. Using “Approval Required” setup from Configuration Review and Approval process can be skipped and data updated by Employee will be directly updated in Employee Master.

To access Profile, go to :


  • Select Self Service > Profile

 Figure 1

Change ss ..real email id of madhuri… age and photo not match

The Employee Profile page contains following listed Blocks:


  1. Employee Details


  2. Skills


  3. Contact Details


  4. Language


  5. Qualification


  6. Previous Experience


  7. Visa


  8. Family details


  9. Passport


  10. Nominee


  11. Driving Licence


  12. Letter Writing renamed now


  13. Personal Details


  14. UDF renamed now


  15. Loan Details


  16. Assets Details

Following is a brief overview of all blocks:


  1. Employee Details : Employee Details section displays key information about the employee like Employee Name , Employee code , Grade , Branch , Department , Designation , Division , Birth Date , Join Date , Confirm Date , Unit and Social Links. Only social links allow to add or update and rest of the information is view-only and cannot be modified.

Figure 2


  1. Skills : Skills dislay employees professional skills. This block allows the employee to add a new skill to their profile. Using “+” button employee can add new skills. Vertical ellipses next to each skill line may provide options to Edit , View and Delete specific skill entries.

 Figure 3

Take ss from 78 db 1/1


  1. Contact Details : Contact Details displays the employee's contact information, including addresses, phone numbers, and email addresses. Employee can Update and View contact details. What abt in process record and rejected record.. that process in not mentioned.

 Figure 4

Ss and details


  1. Language : The Language section highlights the employee's ability in different languages, showing their proficiency in reading, speaking, and writing. A “+” button in the top-right corner lets the user add new languages. Next to each language entry, a vertical ellipsis (three dots) provides options to Edit, View, or Delete that specific language record.

 Figure 5


  1. Qualification : The Qualification section shows a chronological overview of the employee’s educational background. Employees can click the “+” button to add new academic qualifications. Each listed qualification has a vertical ellipsis (three dots) beside it, offering options to Edit, View, or Delete that particular entry.

 Figure 6


  1. Previous Experience : The Previous Experience section displays the employee's work history from previous jobs. By clicking the "+" button, the employee can add details about their past roles. For each job listed in the section, there is a vertical ellipses (three dots) next to it, which provide options to Edit, View, or Delete specific entries related to past employment.

 Figure 7


  1. Visa : The Visa section contains information about the different visas held by the employee, including those of their family members. Employees can add new visa details by clicking the “+” button. Each visa entry features a vertical ellipsis (three dots) that allows the user to Edit, View, or Delete that specific visa record.

 Figure 8

Change Visa name


  1. Family Details : The Family Details section contains information about the employee’s family members. By selecting the “+” button, the employee can add a new family member to their profile. Each listed family member includes a vertical ellipsis (three dots) next to it, which provides options to Edit, View, or Delete that specific family member’s details.

 Figure 9


  1. Passport : The Passport section displays details about the employee’s passport, as well as passports belonging to their family members. Employees can add new passport information by clicking the “+” button. Each passport entry includes a vertical ellipsis (three dots) that offers options to Edit, View, or Delete that specific passport record.

 Figure 10


  1. Nominee : The Nominee section contains details about the employee’s nominees. Employees can add new nominee information by clicking the “+” button. Each nominee entry features a vertical ellipsis (three dots) that allows the user to Edit, View, or Delete that specific nominee record.

 Figure 11


  1. Driving Licence : The Driving Licence section contains details about the employee’s own driving licence as well as those of their family members. Employees can add additional driving licence information by clicking the “+” button. Each licence entry includes a vertical ellipsis (three dots) that allows the user to Edit, View, or Delete that specific record.

 Figure 12


  1. Letter Writing : The Letter Writing section shows letters generated and Published by the Payroll user. Employees have the option to download and view these documents.

 Figure 13


  1. Personal Details : The Personal Details section displays key personal information about the employee, such as their blood group, place of birth, and other identifying details. This section provides a snapshot of the employee’s personal data, including physical characteristics, identification marks, and any special needs or conditions.

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